General Exhibitor Information, 2010

Staffing: Please ensure that your exhibit is adequately staffed at all times during show hours. All staff must be checked in and have their credentials on and visible at all times during set up, the show itself, and break-down.

Credentials: Exhibitors are entitled to receive three free credentials for every unit of space rented. (One booth space, outdoor space, or in-water space equals three free credentials. For example, if you are exhibiting two boats in the water you are entitled to 6 free credentials. If you are renting one 8' x 10' booth, you are entitled to 3 free credentials.) Additional credentials for your exhibit staff are available for $5 each.

Guest Passes: Make your guests and prospects feel like VIPs! Distribute all the tickets you want—you pay only for those used. Order early and distribute through the early summer.

Exhibitor Guest Passes are important promotional tools. They spread good will and offer your best customers and prospects free admission! You can order as many as you want, because you only pay for those that are actually turned in at the gate. They will be billed to you after the show, at the rate of $5 per ticket (a 50% discount off the regular one-day ticket price). No worries about refunds or tickets that were given out and not used. (The tickets are printed with your company’s name so that special customers will beat a path to your display.) Mail them out to your prospects, include them with your monthly statements, or give them out at your showroom. Tickets will be sent directly to you, to distribute to your customers. Last date that requests can be made: July 20th. Order Early!

Exhibitor Parking:
Parking in and around the show is limited and should be left open for show attendees. We have made arrangements for exhibitor trucks and trailers to park at Snow Marine Park. Complete information, a map of Rockland, and directions to Snow Marine Park are available on the MAPS & PARKING page. NOTE: If you and your staff use parking spots close to the show site, those sites will not be available for your customers.

No cars will be permitted to enter the show grounds Friday-Sunday after 8:30 a.m. and must leave by 9:30 a.m. Cars not complying will be towed. You must have the parking slip with your name and cell number visible in the windshield while on show grounds; pick up a copy at check-in.

All Aboard Trolley Company will provide complimentary shuttle services to and from the show. The trolleys will run approximately every 20 minutes departing from Park Street, at the Buoy Park entrance. Daily schedule as follows:

Show Grounds Map

Show Grounds A map of the show grounds, created by illustrator Jan Adkins, can be downloaded at the link below; you'll also find a full-color version in the show program itself. Click here to download a PDF of the show grounds map. [860kb, Will open in a new window.]

Exhibit Space Locations: will be published by July 31st.

Booth Furnishings: All in-tent booths are piped and draped, 9' across the back and 3' high on the sides. All in-tent booths come equipped with two chairs and an 8' table. If you have ordered additional equipment or furnishings you will be directed to a pick-up/drop-off site on the show grounds at check-in. You are responsible for returning these items to the pick-up/drop-off site at the end of the show. Should you wish to request additional furnishings, please contact Leila Murphy at 207-594-8622.

Electricity: Standard service for booths is limited to 30 A/110V delivered to within 50 feet. Open-land spaces will not have electrical service, unless prior arrangements are made. All exhibitors requesting service should bring a heavy-gauge 50' extension cord with a 3-prong adapter.

Waste Disposal: Please make use of on-site dumpsters and recycling bins and help keep the show site attractive. Please recycle—it only takes an extra minute. The dumpsters will be emptied each evening after the close of the show.

Sales and Use Tax: We are required to supply the State of Maine with the names and addresses of all exhibitors. If you sell items at the show, you must collect and pay Maine sales, use, and withholding taxes. If you have not done so, please apply to the State of Maine for a sales and use tax number. We can provide you with a form if you need one.

Exhibitor Lounge: Our exhibitor lounge is open daily at 9:00 a.m. and is located on the hill, Outside North of Harbor Park. It is a great place to do a little business, meet other exhibitors or take a quiet break from the show excitement. Complementary coffee, cold drinks, and goodies will be provided. The exhibitor lounge is generously sponsored by Awlgrip.

Phones: We recommend that you bring your cell phone. There are a limited number of public pay phones on site. Our office will not have an outside line and will not be able to receive messages for you.

Break-down: Because each person who purchases a ticket to the show has the right to see all exhibits, no exhibit may be closed during show hours or removed until Sunday, August 15 at 4:00 p.m. There will be no security on Sunday after 4:00 PM, and all displays must be removed by 8:00 PM.

Security: A private firm will provide around-the-clock security during the show. If you or any of your personnel will be staying overnight on your boat(s), you must sign in at the show office. If you intend to be on the show grounds after closing, please make sure that your credentials are visible at all times. We cannot guarantee complete security for your exhibit or personal possessions, so we urge you to exercise all due caution. We cannot be held responsible for lost, stolen or damaged goods.

Shipping: Only FedEx and UPS shipments can be accepted. Clearly mark your company name on the outside of each package. All shipments must be prepaid.