Show FAQ (Frequently Asked Questions)
When do I have to get all of my information in?
Space is assigned on a first come, first served basis. Space sells quickly, so contracts with deposits need to be in sooner than later. Proof of liability insurance listing Maine Boats, Homes & Harbors as an "additional insured" need to be in by July 15th (see below for more info). Your insurance carrier will fax this form to us directly at 207-593-0026 upon your request.
What if I don’t have liability coverage?
K & K Insurance company provides short-term special event insurance for concessionaires, vendors, and exhibitors who are selling, displaying, demonstrating, or promoting their products or services*. You will deal with the company directly (K & K Insurance) and they will provide us with your proof of liability coverage for the extent of the show. Please refer to the sample certificates (available on the Forms and Downloads page) which outline the requirements. You may also contact the show office for an online link to a special rate event insurance.
* For land and booth exhibits only.
How many people attend the show?
Show attendance is usually between 8,000 and 12,000 people.
By what date do I need to get my information in to be listed in the show program?
The deadline for a listing in the show program is June 1.
What are badges?
They are credentials (or name badges) on lanyards that you and your exhibit staff need to wear for admittance and while on show grounds. You are entitled to three free credentials for each unit of space rented. Additional credentials for your exhibit staff are available for $5.00 each. The Request for Credentials form can be downloaded on the Forms & Downloads page. Click here.
What are guest tickets and how are they used?
Guest passes (also known as VIP Tickets) are an important promotional tool for you. They are tickets we provide, printed with your company name. You give them out to your best customers and prospects for admission to the show. Exhibitors may purchase discounted guest tickets prior to the show. An order form for guest passes can be downloaded on the Forms & Downloads page. Click here.
What are my display options for space?
An in-tent booth is 8’ deep and 10’ wide. Outside space (Exhibit/Boat(s) on Shore), which requires you to supply your own cover (or not), starts at 10’ x 10’ and goes in increments up to 15’ x 30’, or multiples thereof. In-water boats have the option of being stern to or side to.
How are booth spaces furnished? Is electricity provided?
All in-tent booths are piped and draped and come equipped with an 8’ table and two chairs, if requested. Please indicate your preference on your contract. Additional tables are available for $10.00 each. Standard service electricity is limited to 30A/110V delivered to within 50 feet. Open land spaces will not have electrical service unless prior arrangements are made. All exhibitors requesting service should bring a heavy-gauge, 50’ extension cord with a 3-prong adapter. For an additional cost of $150, 220v service is available.
Is there Internet access at the show?
Yes. We will be providing free wifi for show exhibitors, you will receive a voucher code when you check in at the show office. There is a WiFi network that covers most of the show grounds, but be prepared to have to move to acquire stronger signals.
Do the tents have sides?
Yes. Tent walls are clear or white with windows, and during good weather can be raised or pushed aside for air circulation if exhibitors want. They are closed overnight.
How high are the tents?
The height of the sidewalls is 8 feet.
What color is the pipe and drape?
The pipe and drape is generally white. We’ll try to inform you in advance if we use another color.
What is the ground like? Will I need to bring flooring?
Booths inside tents are mostly on grass. In some cases they overlap paved areas making some fairly minor irregularities. Outside spaces are mostly on paved areas and are flat. Flooring is a personal choice and not necessary in most cases.
What happens if it rains during the show?
This is an outdoor venue. The show goes on rain or shine.
Can I bring my dog?
No. Due to Health & Safety Regulations no pets are allowed on the show grounds except for the pre-qualified Boatyard Dog contestants and bona fide service dogs. Please plan accordingly.
Boneheads Dog Walking, Thomaston: 207-542-9848
Harbor Hounds DayCare/Boarding, Rockland: 207-593-7913
Rockland Animal Hospital, Rockland: 207-594-5850