Show Exhibitor Policies

General Policies

Welcome! We are so glad that you have chosen to exhibit at the annual Maine Boats, Homes & Harbors Show. Please read and follow to ensure that the show goes smoothly for all of us. Contact us if you have any questions.

MBH&H reserves the right to refuse organizations and businesses as exhibitors for any reason or as it deems necessary.

Exhibitor must show only goods and services manufactured or dealt in by it in the regular course of business.

MBH&H Show management reserves the right to restrict or prohibit exhibits that are determined, in its sole discretion, to be objectionable because of noise, method of operation, safety, materials, or for any reasons which may relate to, among other things, persons, conduct, or printed matter. MBH&H Show management may also restrict or prohibit, with or without giving cause, any exhibit that in its opinion detracts from the general character of the exhibition as a whole. In the event of such restriction or prohibition, MBH&H and its management shall not be liable for any refunds or other exhibit expenses.

Pets not allowed.
Due to Health & Safety Regulations no pets are allowed on the show grounds except for the pre-qualified Boatyard Dog contestants (on Sunday morning ONLY) and bona fide service dogs. Please plan accordingly.

Exhibitor Terms & Conditions

Exhibitor agrees to appoint a duly authorized representative to be responsible for its exhibit, and agrees that said representative, or someone authorized by Exhibitor, shall be in attendance at its exhibit during all the hours that the MBH&H show is open.

Exhibitor identification badges must be worn at all times.

Only companies and organizations with assigned exhibit space may solicit business within the exhibit area and hand out promotional material. Exhibitors may not solicit businesses or hand out promotional material outside their assigned exhibit space.

No microphones or other amplification devices are allowed.

Show Hours: 10:00 a.m. to 6:00 p.m. on Friday, August 8
  10:00 a.m. to 5:00 p.m. on Saturday, August 9
  10:00 a.m. to 4:00 p.m. on Sunday, August 10

Exhibitor's booth, land space, and/or boat must be staffed at all times during the show.

For a complete explanation of the terms and conditions please review the show contract.

Payment

Fifty Percent (50%) of the total balance due must be submitted with the signed contract. The remaining balance is due May 1, 2014. If full payment is not received by May 1, 2014, inclusion in all show-related materials will be forfeited. Additionally, Maine Boats, Homes & Harbors, Inc. will no longer guarantee the reservation and may, at its sole discretion, release, reduce, or resell the display space. For contracts submitted after May 1st, payment must be received in full, payable by credit card at the time of signing of this License. Any exception to this policy shall be at the sole discretion of MBH&H. Exhibitor must be paid in full before it is allowed to move into the Show. All accounts with Maine Boats, Homes & Harbors Magazine must be current.

Cancellation

An exhibitor who elects to cancel their contracted space for any reason prior to May 1, 2014, will be charged Fifty Percent (50%) of the license fee for the Space. Cancellations occurring after May 1, 2014, will be charged One Hundred Percent (100%) of the license fee for the Space.

Liability

All exhibitors shall, at their own expense, provide commercial general liability coverage and bodily injury and property damage coverage of no less than $1,000,000 per occurrence for bodily injury and property damage, with an aggregate limit of $2,000,000. Exhibitors shall not be allowed to set up without a certificate of insurance being delivered to Maine Boats, Homes & Harbors naming MBH&H as an “ADDITIONAL INSURED.” The insurance company providing this coverage must be licensed to do business in the State of Maine and must have a “Best Rating” of A- or better, or be a company acceptable to MBH&H. Certificates of Insurance shall be mailed to Maine Boats, Homes & Harbors or faxed to 207-593-0026.

MBH&H, its officers, directors, contractors, and employees, shall not be responsible for any injury or property damage suffered by Exhibitor, their/its employees, invitees, guests, or visitors
unless caused by the intentional act of MBH&H. Exhibitor does hereby indemnify, save and hold harmless MBH&H, its officers, directors, contractors, and employees, from every claim for damages including, but not by way of limitation, every claim for bodily injury, personal injury, property damage or for loss of use of property, by whomever sustained, in any way arising from this License. Said indemnification shall include MBH&H attorney’s fees and other costs.

Exhibitor agrees that it will use and occupy the display space and use such other portions of the premises for the Show as it is herein given the right to use at its own risk and that MBH&H shall have no responsibility or liability for any loss of or damage to fixtures or other property of the Exhibitor, unless caused by MBH&H’s intentional act. MBH&H shall not be responsible or liable to the Exhibitor, or to those claiming by, through or under the Exhibitor, for any loss or damage caused by acts or omissions of persons occupying adjoining space or any part of the Show. IN NO EVENT SHALL MBH&H BE LIABLE TO EXHIBITOR FOR INDIRECT OR CONSEQUENTIAL DAMAGES AND MBH&H EXPRESSLY DISCLAIMS ANY AND ALL WARRANTIES, WHETHER EXPRESS OR IMPLIED, EXCEPT FOR THOSE SET FORTH HEREIN.

Installation and Character of Exhibits

All exhibits are to be installed according to the instructions of MBH&H who will provide times and requirements for setting up and dismantling exhibits. Exhibits must be designed, constructed and operated in good taste and in a safe manner, and MBH&H shall have the right to require the removal, relocation or the modification of any display, exhibit, or part thereof. All exhibitors must provide safe ladders, boarding steps, etc. where necessary to access boats. All business and display materials must take place and be kept within the Space. No explosives, fuels, or other combustible matter may be brought into the Space. No animals are allowed on show grounds (except pre-qualified BYD contestants). Tent exhibits are limited to an eight-foot backdrop and three-foot side curtains, erected so as not to obstruct the view of neighboring exhibits and all exhibits must be properly secured (special requests can be made by contacting the office). All afloat exhibitors shall be solely responsible for the safety of their own boat while at the Show, and they shall be solely responsible for any damage that their boats may cause while entering or leaving the Show or while on exhibit. All boats in the water shall comply with all rules, laws, and regulations including those of the United States Coast Guard.

Subleasing

Exhibitors shall not sublease and/or share any part of their space without advanced written consent from Maine Boats, Homes & Harbors, Inc. If approved by MBH&H, a 10% surcharge will be added to the cost of shared space. Both organizations and/or businesses will receive exhibitor benefits and both must submit proof of liability insurance.

Late Set-up Forfeiture

Exhibitors who do not set up on schedule may, at the discretion of Maine Boats, Homes & Harbors, Inc., have their designated space changed or occupied by another exhibitor. The removed exhibitor shall not be entitled to a refund or any resulting damages.

Dismantling Exhibits

Because each person who purchases a ticket to the show has the right to see all exhibits, no exhibit or portion thereof may be closed during show hours or removed until Sunday, August 10, 2014, at 4:00 p.m. Failure to comply will have a direct effect on the opportunity to exhibit at future shows. Following the close of the show, exhibits will be removed according to the instructions of Maine Boats, Homes & Harbors, Inc.

All exhibits should be removed from the show grounds Sunday at the close of the show. Security is not provided after 4:00 p.m. Exhibitors must leave booth/table space in the same condition in which it was found. All boxes, crates, pallets, brochures, etc. must be removed. A fee will be assessed if trash is left in the booth/table display space.

Weather

The Exhibitor and MBH&H agree that neither MBH&H, nor any of its employees or agents, shall be liable for loss, damage, third-party damages, claims, or loss to property, person, or vessels in the event of acts of God, storms, floods, high winds, gales, or hurricanes. MBH&H reserves the right to order an evacuation of the show, or to take whatever action it deems appropriate regarding weather conditions or other circumstances that may occur. Exhibitors agree to comply with such directions which may include the immediate evacuation and removal of Exhibitor’s display, vessels, and related personal property from the show. It shall, however, under all circumstances, be the Exhibitor’s responsibility to care for and protect its property which may include the removing of its vessels in a timely manner. The Exhibitor agrees that all vessels will contain, at all times, sufficient ground tackle for hurricane conditions.

Contacts

Address all questions, correspondence, payments, and requests to:
Maine Boats, Homes & Harbors Show, P.O. Box 566, Rockland, ME 04841
• Tel: 207-594-8622
• Fax: 207-593-0026
• E-mail: showinfo@maineboats.com